Orione Care Ireland provide housing and day centre services for Senior
citizens and short term accommodation to families who are experiencing
homelessness. We currently have a vacancy for an Office Administrator
/ Receptionist to join our team.
Please return application to **Apply on the website** by Thursday
**Apply on the website**th October.
ROLE:
This role will report to the Management Team of Orione Care Ireland
and will be responsible for providing administrative support. The
ideal candidate for this post will be a good communicator, show an
ability to be flexible, use their initiative and apply sound decision
making skills. A willingness to work as part of a wider team is
essential.
KEY AREAS OF RESPONSIBILITY
GENERAL RESPONSIBILITY
* To be an integral part of the team in the service, in offering
support and care to homeless.
* To work as part of the team in the service, ensuring service users
are treated with respect at all times.
RECEPTION DUTIES
* Relay messages for residents and staff
* Ensure all staff, service users and visitors are made to feel
welcome
* Ensure all visitors & staff sign the appropriate Sign In/Sign Out
book on arrival and when departing
* Take delivery of post and distribute post to residents and staff,
ensuring all outgoing post is posted each day etc.
* Deal with all enquiries at the desk in a cordial and professional
manner.
* Take in service Charge from residents as required, and link with
management in relation to arrears in relation to service charge
* Keep the reception area in order.
* Maintain the Notice boards in the reception area, ensuring notices
are up-to-date and accurate.
* Any other duties relating to managing the Reception
ADMINISTRATIVE DUTIES
* Carry out a range of routine clerical activities such as sending
out routine replies, photocopying, typing letters, reports and minutes
of meetings and other such duties, when requested by the management
* Oversee the Stationery and Cleaning Products orders
* Manage service charge records and highlight to management
discrepancies and when service users are falling into arrears.
* Ensure that all administrative duties are carried out in
accordance with the required timelines.
HEALTH AND SAFETY
* Ensure that Health and Safety standards are met within the Service
in accordance with the Health and Safety policy.
* Record and report all health and safety and security issues, as
appropriate to the role.
* Adhere fully and cooperate with staff in the management of any
emergency situations, when they arise.
* To set up and clean rooms as they are vacated and ensure
essentials are placed in rooms and sanitized before new families
arrive.
TEAM WORK
* Work as a member of the team in the best interests of the Service
Users
* Be flexible in regard to working work hours (in agreement and
after negotiation with the management), for the benefit of the
service.
GENERAL RESPONSIBILITIES
* In conjunction with the management, to continuously develop the
role to ensure all tasks are undertaken in a manner which meets the
strategic aims and objectives of the service
* To participate in internal/external meetings as required, and
attend training events, conferences and other functions as necessary.
* To participate in regular supervision and annual appraisal, and
help in identifying your own job-related development and training
needs.
* To ensure that all policies and procedures are being adhered to,
particularly those relating to Health and Safety, Code of Practice and
Confidentiality.
* To contribute to the effective implementation of the Equal
Opportunities Policy as it affects both the organisation and its work
with service users.
* To at all times undertake your role in a professional manner
maintaining a high quality standard of work, and to always work in
accordance with the aims, values and ethos of the organisation.
* Undertake any other duties that may be required which are
commensurate with the role in consultation with the manager.
* The above list is not exhaustive; additional areas of
responsibility may be added over time and flexibility to cover for
other staff roles is required from time to time.
* Proficient use of IT required in role, including email in a
professional capacity
PERSON REQUIREMENTS
* 1 years? experience using MS Excel, & word ? ESSENTIAL
* Experience setting up and maintaining both manual and computerised
filing systems.
* Proven analytical skills and attention to detail.
* An understanding of the current issues facing homeless people
* Be professional and friendly with excellent communication and
organisational skills
PLEASE NOTE; THIS POSITION IS SUBJECT TO GARDA VETTING, PLEASE RETURN
APPLICATION TO **APPLY ON THE WEBSITE** BY **APPLY ON THE WEBSITE**TH
OCTOBER **APPLY ON THE WEBSITE**
We need : English (Good)
Type: Permanent
Payment:
Category: Others
